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★★★★★ Execution Specialist (temporary contract for 2 years), ЛУИ ДРАЙФУС КЪМПАНИ СЪРВИСИЗ БЪЛГАРИЯ ЕООД
Месторабота София; Временна/сезонна работа; Пълно работно време
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Execution Specialist (temporary contract for 2 years)

Overall Purpose:

This position performs mid-level vessel execution related functions for the Global Freight Platform’s time & voyage chartered vessel fleet transporting both agricultural and mineral cargoes for an international commodity trading firm

Main accountabilities:

• Review contracts issued by trading versus IMOS if any discrepancies work with trading to rectify;
• Ensure all counterparts are entered and updated in MDM / Treasury system for timely arrangement of hire payments ;
• Review and post invoices for freight promptly upon completion of loading of cargoes for both LDC and third parties. Forward invoices to charterers and follows up for receipt of timely remittance;
• Interact and coordinate on a daily basis with members of the operations and trading team on any issues arising especially on collections;
• Ensure cash is applied correctly;
• Update the daily cash log for wire transfers used and cash receipts. Code cash receipts with counterparty information for postings by Sofia Shared Service Center;
• Process disbursement account advances requested by vessel operators;
• Review, reconcile, and record vessel disbursement accounts. Re-bills vessel/voyages related owner/charterer items as needed and facilitates timely settlement with port agents;
• Receive, reconcile, and settle invoices for broker commission with IMOS data. Settles same with brokers on a timely basis following freight group policies;
• Search in IMOS for bunker invoices and miscellaneous invoices with settlements pending and create timely wire transfer request for settlement with counterparties;
• Obtain and process bunker invoices within contract terms by reviewing and updating in IMOS, if any discrepancies work with bunker desk or operations to verify / correct;
• Review and post periodic hire statements for sub-time chartered vessels, which may include: performance claims, off-hires, interim/final hold cleaning, cables/victuals/representation, owner items, etc. Forwards invoices to charterers and follows up for receipt of timely remittances;
• Post agreed laytime statements for settlement with third party and intercompany entities. Forward invoices as –email attachments, follow up for remittance or settle with counterpart as necessary
• Adhere to deadline set with Global Laytime Excellence Center for the upload of required documents to sharepoint enabling laytime calculation;
• Review accounts receivable and vendor aging reports daily, paying close attention to the collection of funds due and following up promptly as required;
• Maintain electronic execution voyage files and supports for assigned vessels on the Freight sharepoint site;
• Review e-mail correspondence from Wilton, Singapore, and Sofia operations, port agents, brokers, vessel owners and vessel charterers to facilitate smooth, timely & accurate executions;
• Use IMOS, periodically execute searches for time charter hire pending. Review operator’s calculations and settles within the contractual billing cycle. Enter remittances into IMOS Vessel Accounting System;
• Maintain a high volume email database electronically organized for fast, efficient document review, retrieval and action;
• Close vessel files timely within 90-day window of redelivery settling all aspects of the voyage and any/all outstanding hire;
• Assisting in providing documentation to the reporting division to support annual audit across the entire platform.

Main requirements:

• Three (plus) years of accounting experience, including reconciliation of general ledger accounts, invoicing, collections, and working with general ledger/vertical systems;
• Experience working within a commodity trading environment an advantage;
• Strong attention to detail, including precise accuracy of data entry;
• Detailed follow-through abilities and strong documentation skills;
• Ability to work independently, effectively prioritize multiple tasks and meet multiple deadlines;
• Excellent verbal and written communication skills;
• Bachelor’s degree in Accounting, Finance, Management, or Economics;
• Fluent English is Mandatory;
• Proficiency with MS Word, Excel and accounting general ledger software;
• Proficiency with IMOS vessel accounting software.

Interactions/ interface:

Under direction of Director of Vessel Execution, employee assimilates information obtained from a variety of sources and independently determines appropriate action steps, such as reviewing, initiating invoices and reconciling accounts or statements, to maximize positive cash flow. Poor decisions can result in overpayments and accounting misstatements, difficult collections processes and possibility of unnecessary losses of revenue. Must have basic understanding of procedures enough to know when to ask questions to ask operations staff when necessary.

Work environment and Additional information:
Extensions of regular working hours are occasionally necessary to complete time-sensitive projects, attend training or to respond to emergencies.
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