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12.09.2019
★★★★★ Office and Facilities Manager, Genius Sports Services EOOD  Вижте визитка на компанията
Месторабота София; Постоянна работа; Пълно работно време
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Office and Facilities Manager

Who are we:

Genius Sports is a global leader in sports data technology, distribution and commercialization services. We provide innovative and data-driven solutions to leagues and federations. Headquartered in London and across 16 locations worldwide, Genius Sports is recognized as one of the fastest growing sports technology companies in the world.

For our brand new office in Sofia we are currently on the look for an experienced Office and Facilities Manager.

The ideal candidate will be skilled in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible individual with bright personality. 

Main Responsibilities:

  • Office & Facilities Coordination – Oversee premises facilities and communicate with building managers & landlords, manage refurbishments, maintenance and workplace design elements. Own all local Health & Safety policies, certifications and processes and ensuring they are up to date with legal and regulatory requirements, assisting with updating and renewing local insurance policies
  • Front of House - Overseeing all daily office operations with a mission to create an excellent experience of our office for internal and external visitors. Ensuring the highest levels of hospitality, efficiency and experience curation are maintained. These include essential services such as; reception, administration, security, events, maintenance, mail, archiving, cleaning, catering, exhibitions/tradeshows, waste disposal and recycling.
  • Security and Accessibility - Being a champion for the protection of Group staff, brand and products. Ensuring that the office is always secure, all external visitors and suppliers have followed appropriate security/NDA procedures and keeping our office compliant with data protection or other standards.
  • Onboarding –Ensure the process of welcoming a new starter from hiring date up to the end of their training programme runs smoothly. Work with the People Team to integrate new colleagues into the local office culture, organise events and inductions. Ensure all practical equipment is set up and paperwork is accessible for a smooth and enjoyable first few weeks.
  • Events - Ideate and successfully deliver end-to-end execution of company events; managing budgets, multiple production and supplier relationships from concept through to delivery. Aim to deliver productive off-sites for teams, recruitment fairs, memorable team-builds and world-class parties.
  • Wellness - Oversee the corporate wellness programme, offerings and new initiatives in Sofia.
  • Global Mobility – Local coordination of business trips, conferences and relocation support.
  • Employee Engagement - Oversee social media accounts and employer brand content production, stirring internal and external engagement with the office.
  • Budget Management - Organising, overseeing and managing the local office budgets.
  • Administration - Own and deliver ad hoc requests or projects from Business Operations or other local teams.
  • Providing administrative and organizational assistance to General Manager - (includes some personal support) - organizing internal and external meetings with clients, partners and employees; drafting agendas, documents, minute taking and following up on action points; dealing with written and electronic correspondence, incoming and outgoing phone calls, enquiries, and requests; assistance with reports, presentations, proposals, letters etc.; translating and correcting any kind of information related to the workflow - from English to Bulgarian and vice versa; performing scan, copy and print services; international and national travel arrangements for the General Manager; maintaining the confidentiality of all appropriate communication and documentation

Required Skills:

  • 2+ years of experience in office managers position or assisting at executive level
  • Strong organisational, project management and problem solving skills with impeccable multitasking abilities.
  • Superior time management skills with demonstrated ability to manage and adjust multiple competing priorities.
  • Calm under pressure - You remain cool as a cucumber no matter how many deliverables you are juggling at any one time.
  • Quality driven - You have a strong eye for the aesthetic, and set yourself and others (our team, vendors, venues, suppliers, subcontractors) the highest professional bar in all situations.
  • Clear and natural communicator - You bring people on a journey with you, you can sell the vision and have the confidence of your convictions to pitch ideas.
  • Willing to go the extra mile - You will genuinely strive to make Genius Sports the coolest workplace on the planet, and you curate a vibe where everybody cares for their surroundings and physical space.
  • Efficient and well organised - You need to have exceptional attention to detail and ability to keep on top of sometimes overwhelming amount of stuff.
  • Approachable - you will be championing a positive and proactive culture across the teams and departments in the office, taking on-board feedback, making recommended changes and communicating outcomes on initiatives. 
  • Flexible - With working hours, infrequent travel, responsibilities and workload.
 We offer:

  • Competitive remuneration package
  • Social benefits & health/medical insurance
  • Transport allowance or Multisport card (covered by the company )
  • Exciting new office with state of the art equipment
  • Supportive, friendly, multinational, passionate team
  • Career opportunity in an international company
  • Constant training opportunities
  • Good work - life balance
  • Regular team building and social company events
How to apply

If you find our proposal interesting and you meet the above requirements for the position, please, send your CV in English.

Only short-listed candidates will be contacted. All documents will be treated with the strictest confidentiality.
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