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★★★ Office Manager, InPlay Ltd  Вижте визитка на компанията
Месторабота София; Постоянна работа; Пълно работно време
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Office Manager
Headquartered in London and with a presence in more than 15 locations worldwide, Genius Sports is recognised as one of the fastest growing sports technology companies in the world. We are a global leader in providing innovative and data-driven solutions to sports, media and regulated betting markets.
We’re always on the lookout for passionate, energetic and talented people to join our rapidly expanding team.
Life at Genius Sports is never dull. As a company at the cutting-edge of sports technology, we offer a stimulating, collaborative and fun working environment. We also recognise that career development for our talented employees is core to our success and support their careers with the best training and guidance possible.

As the Office Manager for our Sofia Office, the successful applicant must be able to demonstrate first class organisational and administrative skills and be able to work on their own initiative. We are looking for a bright candidate who isn’t afraid to get their hands dirty. You will be a self-starter and have lots of enthusiasm. You will thrive on problem solving, work well under pressure, and be able to prioritise your own workload.

Tasked with running a brand new office, you will regularly interface remotely with other global offices of the Group; primarily the London Headquarters. You will be responsible for the day-to-day running of the office through; Office Management, implementing processes, ordering supplies and improving the working environment where you see fit. You will be required to be the ‘go to’ for global communications; acting as a point-of-contact for enquires to the Sofia Office. As part of your daily routine, you will work closely with global Business Operations, HR, Finance and Legal Departments and you will also be tasked with running various employee onboarding and training processes for the Sofia Office. This role therefore has a wide scope and would be perfect for an ambitious candidate who would thrive on wide exposure to a fast-growing business.

• Meeting and greeting clients and visiting staff with a professional manner, as well as arranging itineraries
• Managing daily incoming and outgoing post
• Photocopying, scanning, filing and general Office and Reception duties
• General admin duties for office (e.g. Ordering business cards or assisting with document formatting)
• Managing facilities and maintenance for office equipment, kitchen areas and furniture etc.
• Managing space planning and an office relocation with the Head of Business Operations
• Answering and re-directing phone calls, checking and responding to voicemails
• Main point of contact for Office; internal visits and itineraries, managing communication channels
• Maintaining office tidiness and operational efficiency
• Proactively suggesting and implementing office improvements and space planning initiatives
• Arranging the Summer and Christmas Parties with the Human Resources team
• Assisting Human Resources to arrange Employee Engagement and Social activities for the office
• Managing all non-technical company and office suppliers (e.g. couriers, stationary etc.)
• Managing phone accounts (landline, mobile, VC and phone conference facilities etc.) with Head of Business Operations
• Overseeing and tracking all non-technical equipment supplies
• Managing office access, acting as a point of contact with Building Management and issuing access cards for staff
• Informing employees of updates when required: transport strikes, snow, severe travel delays etc.
• Developing company learning and knowledge-sharing initiatives, e.g. Company Lunches, Away Days etc.
• Updating and Collating New Starter Packs and running New Starter Induction process and tours
• Assisting Human Resources to keep a log of First Aiders, Fire marshals and Incidents and helping to arrange training where necessary
• Booking all Technical Training and Conferences and maintaining records accordingly
• Assisting with preparing paperwork for business trips according to local legislation
• Arranging relocation paper work – apartment search, assisting issuing documents (work permit/visa) if required
• Implement reporting process to relevant divisions (e.g. HR and Operations) to update on space planning and projects
• Providing updates to the Marketing and Communications Team for staff, project and deals updates and Weekly Bulletin
• Ad hoc assistance to Directors travelling to the Sofia Office where required

• Excellent written and verbal English skills 
• Prior Office Manager or front-of-house experience a prerequisite
• Experience working in a fast-paced environment desired
• Ability to solve problems and use own initiative to implement process and improve office functionality
• Good attention to detail and appreciation of need for office tidiness
• Team player with a warm and friendly attitude
• Willing to act as a point-of-contact to update overseas stakeholders, with out of hours contact required occasionally
• Prepared to work in an independent and self-motivated fashion

Please send us your CV in English. Cover letters are welcomed but not required.
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